Information sent on behalf of Cumbria Neighbourhood Watch
Apologies for the extent of the content of this circulation, however, we are required to provide this information prior to our AGM.
Due to the current pandemic, we will be conducting our AGM via Zoom which allows up to 100 people to participate and as such I hope many of you will take the opportunity of joining us from the comfort of your home. Apart from the formal business, I am pleased to announce that guest speakers will include the Chief Constable, Police and Crime Commissioner and Lorrainne Smyth, CEO Action with Communities. If you have any questions for any of our guest speakers, please let me know as soon as possible.
If you intend being a part of the AGM you will need to let me know so that I can provide you with details of the 'log in' process nearer the date.
Details of the formal notice as follows:
Notice of Annual General Meeting
Cumbria Neighbourhood Watch Association
Company Number 05854713
Registered Charity Number 1146846
Notice is hereby given that the Annual General Meeting of Cumbria Neighbourhood Watch Association will be held on Monday 8th February 2021 at 14.00 (2 pm) via Zoom to transact the following business:
2. Minutes - To approve the Minutes of the AGM held on Thursday 14 November 2019 between 6 pm and 8 pm at St Augustines Community Hall, Waverley Road, Carlisle. CA3 9JU
3. Chairman's report - Joe Murray QPM
4. Treasurer's report - William Moore, Saint & Co. Accountants
Chair - Joe Murray QPM
Vice Chair - Judith Derbyshire
Secretary - Becky Brook
Treasurer - William Moore
7. Election of Board Members
8. Co-Opted Non-Voting Board Members
Andy Baines, Cumbria Constabulary
By order of the Board
Cumbria Neighbourhood Watch Association
17 January 2021
Notes to the Notice of Annual General Meeting
Appointment of proxies
As a member of the Company, you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at the Meeting and you should have received a proxy form with this notice of meeting. You can only appoint a proxy using the procedures set out in these notes and the notes to the proxy form.
A proxy does not need to be a member of the Company but must attend the Meeting to represent you. Details of how to appoint the Chairman of the Meeting or another person as your proxy using the proxy form are set out in the notes to the proxy form. If you wish your proxy to speak on your behalf at the Meeting you will need to appoint your own choice of proxy (not the Chairman) and give your instructions directly to them.
If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.
Appointment of proxy using hard copy proxy form
The notes to the proxy form explain how to direct your proxy how to vote on each resolution or withhold their vote.
To appoint a proxy using the proxy form, the form must be:
completed and signed;
sent or delivered to the Company at c/o ACTion with Communities Offices, O - Q Skirsgill Business Park, Penrith, Cumbria. CA11 0FA; and received by the Association no later than 10:00 on Friday 5 February 2021 In the case of a member which is a company, the proxy form must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
Electronic appointment of proxies
As an alternative to completing the hard-copy proxy form, you can appoint a proxy electronically by completing this form electronically (or in hard copy and then scanning a copy) and sending it to email@example.com. For an electronic proxy appointment to be valid, your appointment must be received by the Company no later than 10:00 on Friday 5 February 2021.
Termination of proxy appointments
In order to revoke a proxy instruction you will need to inform the Company using one of the following methods:
By sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to the Company at c/o ACTion with Communities Offices, O - Q Skirsgill Business Park, Penrith, Cumbria. CA11 0FA. In the case of a member which is a company, the revocation notice must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.
By sending an email to firstname.lastname@example.org.
In either case, the revocation notice must be received by the Company no later than 10:00 on Friday 5 February 2021.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.
Appointment of a proxy does not preclude you from attending the Meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.
Except as provided above, members who have general queries about the Meeting should contact email@example.com or write to the Company at c/o ACTion with Communities Offices, O - Q Skirsgill Business Park, Penrith, Cumbria. CA11 0FA (no other methods of communication will be accepted).
You may not use any electronic address provided either:
in this notice of annual general meeting; or
any related documents (including the proxy form),
to communicate with the Company for any purposes other than those expressly stated.
Should anyone require a copy of the Proxy Form, please let me know.